Guild Vehicle Hire
Article created 3 years ago
Updated about 3 months ago
The New Guild vehicle hire service
Changes to existing service
From October '24 the Students' Guild Vehicle hire service will be changing. The current Guild van will be retired and replaced with a brand new Toyota Proace Electric Cargo Van, a people carrier will also be introduced as a second hire vehicle later in 2024.
With the introduction of a new Guild vehicle fleet, the booking procedures have had to change to reflect the addition of the new vehicles and subsequent changes to our insurance policies and the risks associated with vehicle hire.
The New process
We have created a flow chart which explains the new booking procedure:
The New policy
A new vehicle policy has been created, please familiarise yourself with the new policy as this replaces the current vehicle policy. you can access a copy here:
Appointed drivers'
All society groups will now need to have appointed drivers' who will undertake driving activities for their group, you can have as many appointed drivers' as you like but they will all need to complete driver familiarity training, provided by the Students' Guild.
An email will be going out to student society groups shortly asking them to put forward names for their appointed drivers. Drivers must have the following criteria:
- Must be over the age of 20
- Must not have any points/ endorsements on their license
What is driver familiarity training?
There are distinct differences between the current diesel van and the new 2024 electric cargo van, therefore it's important that you are comfortable driving the vehicle and understand how it operates.
The training is a 30 minute session delivered by the Guilds' operation team. A member of the team will run through the controls of the vehicle and explain the differences in operation from the current van.
During the training a short test run will be completed around campus with the appointed driver(s) taking the wheel and manoeuvring the vehicle.
Once the training is complete the driver(s) can be added to the Guilds' appointed drivers' list, they will then be able to book and operate the vehicle, familiarity training only needs to be completed once for the duration of a students time at the UoE.
The familiarity training can be completed ahead of any future bookings for convenience, but it can also be completed before a booking is due to commence on the day. However, please be aware that the driver will need to complete the training for the booking to go ahead.
To book your driver familiarisation training:
Vehicle booking form
If you would like to hire Guild Vehicles, you will need to submit an online booking form which can be found below. This service is only available to societies which are registered with the students' guild.
Guild vehicle calendar
Before booking it is recommended that you take a look at the Guild Van Calendar to ensure that the dates and times you require the van are available. You can either check here, or use the link in the online booking form.
Please allow 72 hours for your booking to be processed by the Guild. Ensure that you read the New Students' Guild Vehicle Policy, you must agree to the terms outlined in the policy before your booking will be considered.
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Pre and post hire inspection checks
Each time a vehicle is hired you will now need to complete online pre and post hire inspection checks, similar to hiring a vehicle from a commercial hire company.
The purpose of these inspection checks is to note down signs of damage and ensure that:
- The vehicle is in a safe condition to drive.
- pre-existing damage is recorded by the hiring party.
- The Students' Guild are notified of any damages to the vehicle that may have occurred during the hire period, in which the vehicle may need to undertake repairs.
These are self assessed inspections undertaken by the hiring party, the inspection will then be sent to the Guilds' operations team for review.
PRE-INSPECTION CHECKLIST
to be completed prior to driving vehicle at the beginning of your hire period.
CLICK HERE for pre-inspection form.
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POST-INSPECTION CHECKLIST
to be completed at the end of the hire period before the keys are returned to reception.
CLICK HERE for post-inspection form.
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New Vehicle hire guide
The Students' Guild have put together a comprehensive hire Guide for the new van, this will be sent to all drivers and needs to reviewed prior to the booking commencing. This guide can be found by following the link below.
CLICK HERE-------------------------------------------------------------------------------------------------------------------------------
Finally
We hope enjoy using our new vehicles and the improved hire service. If you have any queries about the new service please email:
Guild Vehicle Hire Service (Van and Minibus)
Need Help?
If you can't find the answers you're looking for in any of our articles, you can get in touch with us by using our help system.
If you are a committee member, you should use the Help and Support solution in the committee portal or alternatively contact us via email at activities@exeterguild.com.