How to set up the election:

This below resources will visually and verbally guides you through the process of setting up the election.

• Access video here (please note that this video omits one key detail: for 'election type' please ensure you leave it set to 'Ranked Choice Voting')
• Access written guide here

Informing members about the election:

To give members time to prepare for an election, we recommend sending a notice of election to all members by email up to 7 days before the election.

A template notice of election email can be found here.

How can members nominate themselves/vote?:

Members can do both using the following steps. Please endeavour to share these steps with your members -

1. Head to www.exeterguild.com.
2. Ensure that they are logged in by selecting MyGuild in the top right corner of the webpage.
3. Once logged in, select "Election Dashboard" in the navigation menu.
4. On this page any live elections with positions the individual can nominate themselves for/vote in will appear here.
5. Committee will also have access to a direct link to the election that can be sent to members. Accessing this link is explained in the "How to set up the election" video above.

Voting:

1. When an individual is voting, they will use a 'drag and drop' method, moving the candidates from the initial list displayed to their ballot in order of preference (this will be displayed below or to the right-hand side depending on screen size and whether portrait or landscape).
2. They will need to click submit once they are happy with their preference
3. Next they should return to the elections/voting home screen and vote for the remaining positions they are eligible to vote in.

Accessing the results:

The below resources will visually and verbally guides you through the process of finding election results.

• Access video here
• Access written guide here

Submitting results:

As this system is connected directly to our database, you do not need to submit the results to us. Incoming committee will have access to the online systems from 1st August 2026. 

This is the first time this system is being used by societies, if you have any issues please report them to activities@exeterguild.com so we can troubleshoot the issue as quickly as possible.