If you have concerns about the conduct of someone participating in your society or attending society event please read the following before actioning anything:

Behaviour standards:

Exeter Students’ Guild:

• All members of the Guild are expected to meet the Guild’s Code of Conduct located here.
• If you need to raise a concern, this can be done using the Guild’s Complaint procedure.
• Further information on Guild Complaints and Code of Conduct

University of Exeter:

• All students, registered or interrupted, are required to abide by the General Regulations for Students - General Regulations for Students | Calendar 2024/25 | University of Exeter
• If you need to raise a concern, the University’s disciplinary procedure for non-academic misconduct lays out the steps for raising a concern.
• Further information on Student Cases and Conduct

Conduct concern in a society:

Members of a society can participate in that society unless advised otherwise by the Students’ Guild.

If there are concerns regarding the behaviour of someone attending society events or participating in a society, a society committee can use informal resolution to try resolve the issue. This can include:

• Speaking with the individual regarding the concerns
• Resetting expectations with them regarding what is appropriate behaviour going forward

 If after informal resolution the behaviour continues, or if the society committees does not feel informal resolution can resolve the issue, the concern should be raised to the Students’ Guild through talking to a member of the Guild Activities team or by submitting a complaint.

For any action beyond informal resolution, it stands solely with the Guild to decide what the appropriate next steps are, rather a society or its committee. This is to ensure the situation is investigated suitably, and to avoid action being taken by the society committee that might breach the Guild’s code of conduct. For example:

• If a society committee made a decision to ban a member based on things they’d heard, that member could put in a complaint against the society for breaching the Guild’s Code of Conduct.

At any time a society committee or member can put in a complaint if they have a concern regarding conduct, as can any member of the Students’ Guild.

If they have a concern regarding conduct and would like to speak to someone about it before deciding on next steps they can:

• Speak to a member of the Activities Team regarding your concerns by emailing activities@exeterguild.com or coming to the Guild Reception desk in Devonshire House*

*Support on attending the Guild Reception desk will be dependent on a member of the Activities team being available.

Awareness of an investigation taking place:

If you have been made aware or heard a rumour that someone in your society or committee is part of an investigation, please read the following before actioning anything:

Investigations:

Investigations of any type are confidential in nature. Both the University of Exeter and the University of Exeter Students’ Guild can hold investigations.

As the University of Exeter and Exeter Students’ Guild are separate entities, they will not hold information about investigation that either entity are running.

Investigations and a society:

If you are made aware in any capacity that an investigation is taking place that involves someone you know, or someone who is part of the society, you should refrain from discussing it and discourage others from discussing it. This is because an investigation is confidential in nature, and talking about it with others could impact the investigation.

Committee members should not take any action if they hear about an investigation taking place that involves someone within the society.

If action needs to take place within a society due to an investigation, the relevant individuals will be contacted by the Students’ Guild directly regarding this.

If a student is part of an investigation, they will be advised on if there are any steps or requirements they need to follow, including if it will impact their ability to participate in a society. It is their responsibility to follow this.

If you have any concerns or questions regarding an investigation and how this may impact your society, you can speak to a member of the Activities team by:

• Emailing activities@exeterguild.com or coming to the Guild Reception desk in Devonshire House*

*Support on attending the Guild Reception desk will be dependent on a member of the Activities team being available.