Society Finances

All societies have a finance account with the Guild. This account sits under the umbrella of the Students' Guild and is where your society's finances are kept on your group's behalf.

All of your society's finances are expected to sit in this account. Your society cannot hold funds outside of your Guild account - this is to reduce the risk of financial loss or misconduct. 

Accounts are managed by cost code by the Guild's Finance Team, and each society has their own cost code assigned to them. You don't need to know your cost code in order to make or receive payments into your society account. 

How do we view what's in our Society Account?

Your balances can be viewed using the platform Access Workspace. You can log in to your Access Workspace account using your society email address (ie coolsociety@exeterguild.com). To log in to your account, click here.

You can find a helpful guide to your account's dashboard here.

If you have forgotten your Access Workspace password, don't worry! On the Access Workspace login portal, there is an option for 'forgotten password'. You can use this function to reset your password. A reset code will be sent to your society's inbox. Once you've changed your password, make sure you tell the relevant members of your committee that the password has been changed!

What systems automatically transfer finances into our society account?

• Membership sales through the Students' Guild website
• Event ticket sales and stash sales set up through your society's designated Fixr account. 

Limitations of Society Finance Accounts:

• Society accounts do not have a bank card like personal accounts might. Instead, finances need to be moved in/out using the following processes: invoice, expenses, or financial disclaimers. Information about how to use these payment methods can be found here.  
• Recurring monthly payments cannot be set up from a society account, but annual payments can. You can email activities@exeterguild.com to request this.
• Direct debit or financial transfers from an account cannot be made without evidence of why the transaction is taking place. For example, you can’t email to ask for £20 to be sent to a photographer; there needs to be an invoice - evidence of the transaction which took place.