By-election to elect a Social Secretary and Publicity Officer

Dear all,

As notified in our previous two newsletters, we will be holding a by-election to elect a Social Secretary and a Publicity Officer, two roles which were not filled during our annual elections at our AGM in the last academic year. Our society constitution outlines the requirement to attempt to fill both roles, and it is vitally important as a society we add two new members to the committee to achieve our aspirations for this academic year.

Joining the Green Party Society committee is a great opportunity to develop your skillset and complement your CV. You will be joining an ambitious but welcoming and fun committee, who are always on hand to help if needed.

Social Secretary Role Description:

Description of Role:

The Social Secretary is one of the most important roles in the society. They are given the responsibility of planning, organising, and executing social events within the society. They will work closely with the Vice-President to organise and plan a wide range of socials throughout the academic year, but the social secretary will oversee socials making sure they run smoothly.

Responsibilities:

Planning & organising	Work closely with the Vice-president to produce a list of planned socials for the entire academic year during the summer. The Vice-president is responsible for larger events and collab events, whereas the Social Secretary is responsible for regular socials.
	Work closely with the General Secretary to inform them of the details of socials so the annual risk assessment is successfully approved.
	Work closely with the Publicity Officer to make sure that all events are publicised.
Event Management	Lead weekly socials, ensuring they run successfully.
	Ensure any incidents during socials are reported immediately to the President.
	Ensure all members enjoy their time at our socials.

Expectations:

The Social Secretary is expected to run regular socials throughout the academic year, thinking creatively to run a wide variety of socials, and innovatively to attract as many members as possible at our events. They are expected to spend time over the summer working first with the Vice-president to plan and organise events, then the General Secretary to ensure the Student Guild approve our events, then the Publicity Officer to ensure all our events are publicised. The Social Secretary must attend all social events, and where this is not possible, delegate responsibility to the Vice-president or President.

Parameters of Success:

A good Social Secretary is fun, kind, and organised. They will have developed very good working relationships with all the committee members and developed a good understanding of what the Student Guild will allow and what they won’t.

Publicity Secretary Role Description:

Description of Role:

The Publicity Officer oversees the society’s social media and communication accounts. Their role involves creating content, posting on social media, and coordinating with the Student Guild to promote society events.

Responsibilities:

Organisation & planning	Preparing a publicity strategy plan over the Summer to be approved by the President and Vice-president
	Creating a clear house style to be used across all the society’s social media platforms.
Media & publicity	To post regular content on the society’s social media platforms, coordinating with the Social Secretary and Senior Committee Members to ensure all events are publicised.
	Inform the President and Vice-president of messages received on the society’s social media accounts.
	Start new publicity channels (i.e. TikTok) with approval of the President.
	Work closely with the Sports Secretary to create and produce content for the society’s sports teams.

Expectations:

The Publicity Officer is expected to create and publish content several times a week. They will be expected to promote events on time, and in good time before the event is scheduled to take place. They are expected to develop a good working relationship with the other committee members, especially the Sports Secretary and Social Secretary to collaborate on content. As the Publicity Officer will have access to all social media accounts, they will be expected to always act professionally and not abuse their privilege. All content must be approved by a Senior Committee Member before being published. They should always follow the agreed house style to maintain a professional and recognisable image of the society. As a committee member, the Publicity Officer should attend most socials, and as many other society events as possible.

Parameters of Success:

A good Publicity Officer will have previous experience in creating content, ideally on Canva. This is not a prerequisite and training will be provided where needed. They will be creative and adaptive, and able to work several hours a week to produce and publish frequent content.

Election Timetable:

Notice of election sent to members: Monday 7 October

Nomination Period: Monday 14 October - Monday 21 October

Voting Period: Wednesday 23 October 09:00 - Friday 25 October 17:00

Results Announced: Saturday 26 October

If you have any questions, please do not hesitate to contact a committee member with more details about the committee roles or the election process. We hope you consider applying, and look forward to receiving your nominations!

In solidarity,

Green Party Society