Key Responsibilities

• Strategically plan events across the academic year to ensure a well-balanced mix of technical, speaker, and social events catering to all experience levels and interests.
• Organize and execute Freshers' Fair/Week events to integrate new members into the society, including managing the society’s stand at the Freshers' Fair.
• Source speakers for all speaker-related events, working closely with the External Relations Officer.
• Ensure events are scheduled before each term and uploaded onto the Guild system in advance.
• Conduct risk assessments for events and guest speakers as required by the Guild Website.
• Confirm event locations well in advance, whether on a virtual platform or in person.
• Coordinate with the Marketing team to effectively promote events across all ExSIF platforms.
• Work alongside the Diversity, Inclusion & Wellbeing Officer to ensure a diverse range of speakers and an inclusive environment for both speakers and members.
• Engage potential speakers and expand networks through LinkedIn, emails, and calls.
• Organize travel arrangements for guest speakers, including booking train tickets, taxis, and ensuring they receive event details. Be present in advance to greet them and assist with setup (e.g., monitors, projectors).
• Work with the Treasurer to ensure compliance with the External Speaker Policy.